Project Management Associate (External Agency Staff)

The Project Management Associate plays a critical leadership role within NFL Films, overseeing the planning, budgeting, execution, and delivery of high-profile media projects. This position partners with internal creative teams, production units, post-production staff, finance, and external clients to ensure projects are completed on time, within scope, and on budget.

This role requires a strategic thinker with deep production knowledge, financial acumen, and the ability to manage multiple complex projects simultaneously in a fast-paced environment.

Key Responsibilities

• Lead end-to-end project management for multiple documentary, television, and digital media productions simultaneously
• Evaluate production concepts and creative treatments from both logistical and financial perspectives
• Develop, manage, and continuously refine detailed, multi-million dollar production budgets across all phases (development, pre-production, production, post-production)
• Partner with creative leadership to align financial planning with editorial vision while identifying cost efficiencies
• Collaborate with production department on crew staffing, equipment needs, location planning, and scheduling
• Collaborate with post-production teams to manage editorial workflows, deliverables, and timelines
• Track and forecast project financials, proactively identifying risks, variances, and cost-saving opportunities
• Provide regular, detailed reporting to senior leadership on budget status, projections, and project health
• Serve as primary liaison between NFL Films and third-party clients, vendors, and partners
• Ensure compliance with company policies, and industry standards
• Manage project timelines, adjusting schedules dynamically to meet evolving production needs
• Oversee project wrap processes, including cost actualization, reconciliation, and documentation
• Prepare and deliver comprehensive wrap binders and final reports for each production
• Coordinate closely with accounting to ensure accurate expenses, revenue, and financial closure
• Mentor junior staff or coordinators, providing guidance on budgeting and production practices

Required Qualifications

• Bachelor’s degree (BA/BS) in Film, Television, Media Production, or related field
• Minimum 10+ years of experience in TV, film, or media production
• At least 5+ years of experience managing budgets and overseeing multiple concurrent productions
• Advanced proficiency in Microsoft Excel and production budgeting tools
• Strong client-facing experience with the ability to manage expectations and relationships
• Demonstrated ability to manage complex, multi-million dollar projects under tight deadlines

Preferred Qualifications

• 8+ years of combined production and post-production experience
• Experience working in documentary, sports media, or branded content environments
• Familiarity with industry rate structures
• Experience with production management software and financial tracking systems

Key Attributes

• Exceptional organizational and multitasking abilities
• Strong written and verbal communication skills
• Detail-oriented with a high level of accuracy in financial tracking
• Proactive, self-motivated, and solution-driven mindset
• Ability to adapt quickly in a fast-paced, evolving production environment
• Strong leadership and cross-functional collaboration skills

Physical Demands

• Minimal physical requirements; standard office and production environment expectations

Travel

• Occasional travel may be required depending on production needs

Terms / Expected Hours of Work

This job posting is for a position with one of the NFL’s third-party agency partners that provides services to the NFL. The individual selected for this role will be an employee of that third-party agency and not the NFL. All compensation, benefits, and other terms and conditions of employment.

Minimum 5 x 8-hour days per week, up to 6 months contingent position with option to extend based on business needs.